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Feature — Change orders
The overrun happens in the change orders. Track them like it.
Almost no rehab loses money on the original budget. It loses money in the twelve verbal changes nobody wrote down. FoundREI makes every change an item-level record with a price, a schedule impact, and a contractor who accepted it in writing.
Inside the feature
What it is
A change order is a contract amendment. Treating it as a text message is how a $60,000 rehab quietly becomes $78,000 with no paper trail and no leverage in the conversation that follows.
In FoundREI a change order names the line items it touches, computes the new contract amount, routes for internal approval, then goes to the contractor for acceptance. Only an accepted change order moves the money — and when it does, the budget, the remaining commitment, the payment milestones, and the project P&L all move together.
- Item-level adds, removals, and reprices — not a lump-sum note
- Two-sided acceptance through a private contractor link
- Explicit lifecycle: requested → approved → sent → accepted → applied
- Contract amount and budget reconciled on acceptance
- Schedule slips require a captured reason
- Full history attached to the deal and the project P&L
From input to outcome
How it works
A clear workflow that keeps every decision attached to the same deal.
STEP 01
Draft the change
Add, remove, or reprice specific checklist items or materials. FoundREI computes the delta against the awarded contract.
STEP 02
Approve internally
Route it for internal approval before anything goes out — with permissions controlling who can approve money.
STEP 03
Get contractor acceptance
Send the private link. The contractor accepts, counters, or rejects, and the response is recorded.
STEP 04
Apply it
On acceptance the contract, budget, milestones, and schedule reconcile in one step.
Built for the work
Who it's for
Investors with lenders
Show a funded lender exactly what changed and why the draw schedule moved.
Anyone managing GCs
End the argument about what was agreed by having the acceptance on record.
Frequently asked questions
What is a change order in FoundREI?
A tracked, item-level amendment to an awarded scope. It records exactly which checklist items or materials were added, removed, or repriced, what it does to the contract amount, and what it does to the schedule — before anyone starts the extra work.
Does the contractor have to agree?
Yes, when the change is contractor-facing. The change order is sent to a private link where the contractor can accept, reject, or counter. Both sides are on the record, which is the point.
What states does a change order move through?
Requested, internally approved, sent, then accepted, countered, or rejected, and finally applied. Nothing touches the contract amount until it is accepted and applied.
Where does the money land?
On acceptance the contract amount is reconciled and the budget, remaining commitment, and payment milestones move with it. Property-wide changes are carried by the active project rather than floating unattached.
Can a change order alter the schedule?
Yes. If a change pushes a date past its committed completion, FoundREI requires a slip reason before it will move — so the schedule history explains itself six months later.
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